Canada Graduate Research Scholarship - Doctoral (CGRS D) Program: Application instructions

Before beginning

Applicants and their supervisor must make sure they have the following:

• a ResearchNet account
• a CIHR PIN
• a Canadian Common CV account (applicants only)

Applicants and their supervisor(s) should each only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account.

IMPORTANT NOTE: Applications submitted in French are now allowed additional space in some sections of the application. This provision will ensure an equitable amount of space (e.g. research project summaries and training expectations) written in either official language, as evidence demonstrates that documents written in French require approximately 20% more space than similar documents in English.

General application process

This document provides general instructions but does not necessarily represent an exhaustive list of all information required to complete an application.

• Applications must be prepared, finalized and submitted by applicants using ResearchNet in either one of the official languages.
• Applicants must preview all components of their application to ensure its completeness.
• Any information that is not required or exceeds the page/character limits will be removed from the application prior to peer review without notification.
• Applicants who wish to self-identify as an Indigenous applicant to their Canadian institution with a quota may do so by following instructions found under “Attach other application materials” section of this document.
• Applications must be submitted prior to the deadline posted on ResearchNet or the institutional internal deadline, whichever comes first. CIHR cannot legally accept an application until the "Consent and Submit" task is completed on ResearchNet.

• This document provides general instructions, but does not necessarily represent an exhaustive list of all information required to complete an application.
• Information provided in the application package must be self-contained. Links to external websites or documents hosted on a drive should not be included in the application.
• No changes or updates can be made to an application after it has been submitted to CIHR (either before or after the deadline).
• All attachments must be in unprotected PDF format, not exceed 30 MB and must adhere to the Acceptable Application Formats and PDF Attachments guidelines. CIHR reserves the right to remove your application if it does not meet these requirements. Note: failure to comply with these requirements can negatively impact the status and evaluation of your application in a competition.

For technical help, contact us Monday to Friday, 7:00 a.m. to 8:00 p.m. Eastern Time.

support-soutien@cihr-irsc.gc.ca
1-888-603-4178
613-954-1968

Applicants should consult the CIHR Canada Graduate Research Scholarship - Doctoral (CGRS D) program - Frequently Asked Questions. For information not addressed therein, email support-soutien@cihr-irsc.gc.ca.

Tasks required for completing a Canada Graduate Research Scholarship - Doctoral (CGRS D) application

1. Complete the Common CV
2. Complete the CGRS D ResearchNet application
   1. Identify Participants
   2. Identify Sponsors
   3. Enter Proposal Information
   4. Attach Other Application Materials
   5. Apply to Priority Announcements / Funding Pools (Optional)
   6. Print/Upload Signature Pages
   7. Preview
   8. Consent and Submit

A. Complete the Common CV

Nominated Principal Applicants must choose the CIHR Academic CV template. To produce a Common CV:

1. Go to the Common CV website and "Login".
2. Under "CV", select "Funding", then select "CIHR" and the appropriate CV type (CIHR Academic) from the dropdowns. Then click "Load".
3. Enter all the relevant and necessary data and click on "Done". A validation will automatically be performed and errors, if any, will be displayed. The validation rules are specific to CIHR and the selected CV type.
4. Review the CCV data online via a preview of the PDF.
5. When satisfied, click on "Submit".
6. Record the confirmation number that is displayed with the status message (which can also be found under the "History" tab and on the first page of the CCV PDF).
7. Enter the recorded confirmation number under the "Identify Participants" section on ResearchNet.
8. If changes are required to the CCV for a certain application after submission, applicants must repeat the steps above and record the new confirmation number.

Note: During peak periods, there can be a delay for the validation of the CCV confirmation number by ResearchNet. It is highly recommended that applicants enter their CCV confirmation number in their application well in advance of the competition deadline.

Important Common CV information required the Canada Graduate Research Scholarship - Doctoral (CGRS D) funding opportunity

In addition to the instructions in the CCV, here are additional instructions, specific to this funding opportunity, for sections that align with the selection criteria. It provides important information to reviewers for the adjudication of each application. Do not feel obligated to complete every CCV field. The numerous fields are simply meant to capture information from different fields of research and for various funding opportunities.

1. Section entitled "Education", sub-section entitled "Degrees"
   • Every degree (Bachelor, Masters and Doctorate) must be recorded in the CCV whether they are complete or in progress. In addition, the following information must be entered in the applicant's CCV for eligibility purposes:
     • Degree Type
     • Degree Name
     • Specialization
     • Organization
     • Degree Status
     • Degree Start Date (YYYY/MM)
     • Degree Received Date / Degree Expected Date (YYYY/MM) (if applicable)
     • Supervisor(s) (if applicable)

     Note: Applicants who have transferred to a doctoral program without completing their Master's studies and/or are pursuing a joint doctoral program should still record their studies as per below:

   • Record the Master's and/or any joint studies distinctively by indicating "In Progress" as the degree status.
   • Record the doctoral studies distinctively by indicating "In Progress" as the degree status and by responding "Yes" to the question "Transferred to PhD without completing Masters?"
2. Section entitled "Recognitions"
   • Indicate any recognition received, including honors, distinctions, prizes, awards (competitive or not, monetary or not, declined … etc.) and citations.
     • In the Recognition Name field (limited to 250 characters, including spaces), enter from which channel the recognition was obtained (competitive process or not), and from which source (Federal, Provincial, Non-Profit organizations…etc.). If the recognition was declined, it should also be indicated.
3. Section entitled "Employment"
   • Applicants must list any previous or current employment.
   • If there are none, leave this section blank.
4. Section entitled "Research Funding History"
   • This section should only include research funding entries whereby the applicant was formally recorded as co-applicant, co-investigator, co-knowledge user, collaborator, decision maker, policy maker, principal applicant, principal investigator or principal knowledge user.
   • The information in this section should not duplicate information included elsewhere in the CCV (e.g. awards such as CGRS Master's awards and CIHR Doctoral awards or any other type of federal or non-federal awards should be listed in Recognitions and not in this section).
   • If there are none, leave this section blank
5. Section entitled "Activities"
   • The activities and contributions defined in this section should include both academic and non-academic achievements, and their relevance and impacts.
   • Only entries with dates within the past 5 years may be submitted.
   • If there are none, leave this section blank.

For the following section, if there are no entries to add, leave it blank. Do not repeat entries.

In line with DORA, applicants can highlight a broad range of contributions and impacts. For further guidance, consult the Applicant resource: How to highlight your research contributions and impacts.

6. Section entitled "Contributions"
   • Presentations:
     • Conference poster presentations should be listed under "Presentations". If the abstract was published in a conference journal, it should be listed under the sub-section entitled "Conference Publications" found under the "Publications" section.
     • Only entries with dates within the past 5 years may be submitted.
   • Publications:
     • Only include publications that have been accepted or are in press. Do not include publications in preparation or submitted (unless available in a recognized scientific public archive (e.g. preprints)).
     • Thesis should be included under sub-section "Dissertations".
     • Only entries with dates within the past 5 years may be submitted.
   • Intellectual Property:
     • This section should include details for patents and intellectual property rights for technology transfer, products and services. Do not include publications in this section. Descriptions might include the title, patents or intellectual property rights number and date, country(ies) of issue, the name of the inventors, as well as relevance or impact of the stated item.
     • No entry limits.

Important note: Applicants are encouraged to read the CIHR Reviewers’ Guide for Canada Graduate Research Scholarship – Doctoral (CGRS D) program.

B. Complete the Canada Graduate Research Scholarship – Doctoral (CGRS D) ResearchNet application

CIHR has added multi-factor authentication in ResearchNet as part of some security enhancements. For complete details on how this will change your sign-in process, more details are available at: Protecting CIHR systems and user privacy: Multi-factor authentication (MFA) in ResearchNet.

1. Identify participants

1. Identify, at a minimum, a Nominated Principal Applicant and a Primary Supervisor. You must identify this individual in the role of “Primary Supervisor” under this task, or else, the task will remain “Incomplete”. An additional supervisor (if applicable) may be identified in the role of “Supervisor”. Consult the CIHR Application Administration Guide for more information.
   • If you are a Protected Person, under subsection 95(2) of the Immigration and Refugee Protection Act (Canada), under Citizenship select "Other", select your home country in the drop-down and provide supporting documentation in the “Proof of Citizenship” attachment.
2. This section collects information on:
   • The Nominated Principal Applicant and Primary Supervisor (and Supervisor, if applicable):
     • CIHR PIN;
     • CCV confirmation number (applicant only);
     • Contact information which will serve CIHR to communicate with the applicant and supervisor(s) if needed;
     • Degrees Held (applicant only):
       • Do not check “PhD”. All applicants must check “Other”, and in the text box enter “pursuing PhD”.
       • If, as of your proposed start date, you will hold a Health Professional (HP) or an Allied Health Professional (AHP) degree, you must also check “Health Professional”, and then select either “MD, DDS, DVM” or “Allied Health Professional” as applicable, and indicate whether you are currently licensed in Canada by selecting “Yes” or “No”.
       • Important notes:
         1. Applicants must validate if they are considered Health Professionals or Allied Health Professionals. Consult the Annex: List of CIHR-Eligible Health Professions.
         2. Health professionals include Physicians/Surgeons (MD), Dentists/Dental Surgeons (DMD/DDS), and Veterinarians (DVM). Allied Health Professionals include all other listed CIHR-Eligible Health Professions.
         3. Applicants who have completed an HP or AHP degree should check the appropriate option, even if they have not completed or do not intend to complete the qualifying examinations to practice.

Publications list – (Maximum 2 pages)

This section allows the applicant to include supplemental information for each entry made under the "Publications" section in their CCV, that is:

• For each multi-authored publication, define their role in the publication and indicate their estimated percent contribution to the team effort.
• Only include publications that have been accepted or are in press. Do not include publications in preparation or submitted, unless available in a recognized scientific public archive (e.g. preprints).
• At your discretion and where relevant, outline the impact of specific factors (e.g., leave history, career stage, family responsibilities, pandemic impact or other circumstances) on your capacity to publish.
• Only entries with dates within the past 5 years may be submitted.
• Refer to the General Application Process section at top of this document for formatting instructions.
• The document must be uploaded in PDF format (unprotected) and the total size cannot exceed 30 MB.

2. Identify sponsors (also known as References)

Applicants should refer their selected sponsors to the Information for Sponsors web page for useful tips.

This section collects information on the two sponsors who will provide an assessment of the applicant. These assessments should come from people under whom the applicant has trained and/or who have had a good opportunity to assess the applicant's potential for research. It is at the discretion of applicants to choose people they would like to seek an assessment from, keeping in mind that there is no opportunity within the application to provide a justification for their choices.

Applicants must enter the sponsors' names within their application, update the Assessment Required Deadline Date^{Footnote *} (if applicable) and press on "Click and Send Sponsor Request". Sponsors will then receive two emails:

• To notify them of a request to complete a sponsor assessment, and;
• To provide sponsors with the link that they need to access in order to complete and submit the electronic form. The deadline for submission is indicated within the form.
  • The assessment form must be completed and submitted online prior to the Assessment Required Deadline Date and be written in English or French. Once an assessment is submitted, it will automatically be attached to the application.
  • It is the applicant's responsibility to follow up with sponsors to ensure the assessments are submitted prior to the deadline date and therefore ensure the application completeness. Only after all sponsors have submitted their assessments will this task be marked as complete in the ResearchNet Application Task List. Applicants do not have access to the content of the assessment submitted by sponsors. However, applicants may follow the status of the assessments submission directly under this section and are encouraged to follow up with the sponsors if the task is not completed shortly before the deadline.

These assessments are considered confidential and are governed by the Access to Information Act and Privacy Act, and the content of the assessment submitted by the sponsors cannot be seen by applicants during the competition. Upon request, the applicant will have a right of access to the content of the sponsor's assessment following publication of the results.

3. Enter proposal information

This section collects information related to the research project of applicants.

Title

CIHR will identify the research project using the project title. For this reason, applicants cannot edit their title once the application is submitted.

Lay title

Provide a title for the project that is in a language clear to the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Lay abstract

Describe the project in a way that is accessible to a lay audience. Indicate how the proposed research can improve personal health, the health of populations and/or the health delivery system. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Primary location where research will be conducted

Indicate the institution that will administer the award funds. Consult the CIHR Application Administration Guide for more information.

Institution paid

Important: The institution paid field determines which organization will receive your application (Canadian institution with a quota OR CIHR). Failure to submit an application through the correct channel will result in an application being rejected.

In order to ensure that your application is submitted correctly, you must consult the How to Submit an Application to CIHR's Canada Graduate Research Scholarship - Doctoral (CGRS D) Program flowchart:

• Canadian institutions referenced in the flowchart includes affiliate institutions.
• Affiliate institutions where the applicant is conducting research at the time of application will be considered the institution where the applicant is registered.
• For more information about quotas, consult the Quotas for the CIHR Canada Graduate Research Scholarship - Doctoral (CGRS D) Program.

After consulting the flowchart to determine if you are required to apply to an institution with a quota or directly to CIHR, refer to the following for what to put in the “Institution Paid” field:

• For Canadian, Permanent Resident or Protected Person applicants, enrolled during the calendar year of application at:
  • a Canadian institution with a quota, select the institution from the drop down menu.
  • a Canadian institution without a quota or a foreign institution, manually type CIHR in the “Other” field.
• For Canadian, Permanent Resident or Protected Person applicants, not enrolled at any institution during the calendar year of application:
  • manually type CIHR in the “Other” field.
• For International applicants, enrolled at the time of application at:
  • a Canadian institution with a quota, select the Canadian institution from the drop down menu.
  • a Canadian institution without a quota, manually type CIHR in the “Other” field.

Certification requirements

If the application is selected for funding, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

• Agreement on the Administration of Agency Grants and Awards by Research Institutions
• CIHR Funding Policies

CIHR must review proposed projects against the requirements of the Impact Assessment Act (IAA). To this end, please indicate whether any phase of the proposed research will take place on "federal lands" as defined under IAA, which includes land owned by the Government of Canada, including reserves created under the Indian Act?

Trainees are exempt and should answer "No".

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?

Trainees are exempt and should answer "No".

Does this application propose research involving Indigenous Peoples?

Indicate if the application proposes research involving Indigenous Peoples. This information will be used for statistical purposes only.

Applicants whose proposed research will involve First Nations, Inuit and Métis Peoples, must ensure to work and engage with Indigenous communities in a meaningful and culturally safe way. Consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Are sex (biological) and/or gender (socio-cultural) considerations taken into account in this study?

Indicate if sex (biological) and/or gender (socio-cultural) or other identity factors (such as race, age, disability, culture, religion, etc.) are taken or not into account in your research proposal (from its design to the analysis of the research findings). Please consult these resources on how to integrate sex and gender into research (limit of 2000 characters, including spaces).

Note: It is important to justify if a research proposal exceptionally lacks sex and gender considerations.

Applicants must complete the appropriate CIHR interactive module on Sex- and Gender-Based Analysis (SGBA) and Health Research that applies to the research project. The interactive module should take approximately 40 minutes to complete.

Period of support requested

Indicate the period of support required. Note: Applicants should indicate the maximum of three (3) years.

Proposed start date

Indicate the date for which funding for the research project/program would begin (funding start date must be within proposed start dates specified under the "Conditions of Funding" of the funding opportunity although project/program may have already started).

Summary of the research project is written by

Select all option(s) that applies.

Language in which proposal is written

Select the appropriate language.

Descriptors

Provide keywords that describe the research project, the techniques and the methodologies it will employ, as well as the areas of interest.

Areas of research

Select the areas of research that best describe the proposal from the list provided.

Classification

Select the classifications that best describe the proposal from the list provided.

Themes

Select a primary theme classification. Indicate additional theme classifications only if the substance of the application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.

Suggested Institutes

Select a primary CIHR Institute whose research mandate is related to the application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of the application significantly overlaps with the research mandate of more than one Institute.

Attachments

Training expectations (maximum 2 pages including graphs and images for English applications and a maximum of 2.5 pages for French applications)

Note: For training expectations submitted in English, any pages over the 2-page limit will be removed with no further notification to the Nominated Principal Applicant.

The training expectations must:

• Describe their professional, academic and extracurricular experiences/achievements and how it will contribute to their training success.
• Describe how the training they expect to acquire will contribute to their professional development and career goals and to the research goals they hope to achieve.
• Describe how their expected training strives to foster impacts within and beyond the research environment and will contribute to the research ecosystem during and beyond the tenure of the award.
• Explain why they decided to obtain training at the proposed institution and what they expect to learn from the training experience.
• If registered in a joint doctoral program (e.g. MD/PhD, DVM/PhD) or a clinically-oriented doctoral program, they must provide a description of how their program contains a significant research component.

Research project summary (maximum 1 page including graphs and images for English applications and a maximum of 1.5 pages for French applications)

Note: For research project summaries submitted in English, any pages over the 1-page limit will be removed with no further notification to the Nominated Principal Applicant.

The research project summary must:

• clearly describe the applicant's role on the project.
• be written in general scientific language, which is an important skill to acquire for future success in the research environment as applications are being reviewed by multi-disciplinary committees.
• be specific, focused, include feasible research question(s), objective(s) and provide a clear description of the proposed methodology.

Applicants whose proposed research respectfully involves and engages with Indigenous communities must ensure that it fulfills the pillars for respectful research engaging with Indigenous Peoples. The research project summary should reflect that the applicant and the supervisor are aware of and referring to relevant principles and protocols established for this kind of research, such as, following the Principles of OCAP® (i.e., ownership, control, access and possession/protection), the CARE principals (alongside FAIR principles: Findable, Accessible, Interoperable, Reusable) or other principles of Indigenous self-governance as appropriate.

4. Attach other application materials

Note: Any documents exceeding page limits will be removed prior to peer review. Documents listed below must be each uploaded as a single PDF document (unprotected) not exceeding 30 MB. Label documents as indicated below in bold when uploading them into ResearchNet.

Other

1. Proof of citizenship” – Mandatory (Maximum 1 page)
   • Applicant must attach a valid proof of Citizenship.
   • Use the naming convention based on your citizenship status (as identified under Identify Participant task) “Canadian Citizen Confirmation”, "Permanent Resident Confirmation", “Protected Person Confirmation” OR “International Confirmation”
     • Certificate of Canadian Citizenship;
     • Birth certificate/ copy of an act issued by the proper provincial government authority;
     • Valid passport;
     • Permanent Resident Card;
     • Form IMM 1000;
     • Form IMM 5292;
     • Form IMM 5688;
     • Letter received indicating a positive decision from the Immigration and Refugee Board;
     • Verification of Status (VOS) document with positive Pre-Removal Risk Assessment (PRRA) decision from IRCC;
     • Temporary Resident Permit if you are a Protected Temporary Resident.
     • For International applicants only: an equivalent document stating your citizenship will be accepted.
2. “Confirmation of Scientific Area” – Mandatory (Maximum 1 page)
   • Applicants must retrieve and print this form from the CIHR website under Index of Funding Related Forms.
   • Detailed instructions on how to select the most appropriate scientific area are indicated on the form.
3. “Voluntary Self-Identification for Indigenous NPA” – For quota applicants only – Optional (Maximum 1 page)
   • Applicants who would like to self-identify as Indigenous to be considered beyond their institutions quota must complete the Canada Graduate Research Scholarship – Doctoral (CGRS D) program: Voluntary Self-Identification Form for Indigenous Applicants [ PDF (253 KB) ].
4. “Self-Declaration of No Affiliation” – For non-quota applicants only – Optional (Maximum 1 page)
   • Applicants who have not been affiliated with an institution with a quota within the calendar year of application must complete the Canada Graduate Research Scholarship - Doctoral (CGRS D) program: Self-Declaration of No Institutional Affiliation with a Quota Form [ PDF (108 KB) ].
   • Note: International applicants must be registered at a Canadian eligible institution (with or without a quota).
5. “Special Circumstances” – Optional (Maximum 1 page)
   Any personal circumstances (including when gender, race, diversity, ability, sexuality, health disparities, educational access, etc.) that have played a role in shaping your path can be explained. This will allow your context to be taken into consideration in the assessment of research productivity. Any information about interruptions to your academic career and choice of nominating institution can be included in the Special Circumstances document (e.g. administrative responsibilities, maternity/parental leave, childrearing, illness, cultural or community responsibilities, socio-economic context, trauma and loss, pandemic impact or health-related family responsibilities) or the Research Proposal (e.g. additional training taken outside of a degree-granting program, relevant work experience, co-ops and internships, etc.).
   • Include the start and end dates; the impact areas; and the reason(s) for or a brief explanation of the absence. Applicants may explain any gaps in the chronology of their experience. However, applicants are not required to justify circumstances when noting considerations related to personal identity considerations. Should an applicant choose to include this information, it will be reviewed by selection committee members.
   • Part-time studies must be outlined in this section. If you have been enrolled part-time during your PhD studies, specify which semesters. The information must be reflected in the transcripts.

Transcripts (Mandatory)

Applicants are required to provide the following documents, which must be uploaded as a single PDF document (unprotected) not to exceed 30 MB under "Transcripts" in the "Attach Other Application Materials" task:

1. Complete and print the Doctoral Studies Timelines form available from the CIHR website under Index of Funding Related Forms.
2. Up-to-date Official transcripts of the applicant's complete academic record (this includes all undergraduate and graduate studies, completed or ongoing). Instructions below must also be followed:
   • One copy of the legend (reverse of each transcript) must be included;
   • Transcript text must be horizontal. Original copies of any uploaded transcripts must be retained since they may be requested by CIHR for verification purposes at any point in the process.

Applicants must confirm directly with their institution the policy on official transcripts and whether or not unofficial transcripts will be accepted as part of their internal review process. For the agencies review process, applications submitted by institutions with unofficial transcripts will not be rejected.

Note 1: Up-to-date official transcripts are defined as transcripts issued by the Registrar's Office and dated or issued in the fall session of the year of the application (if currently registered) or after the last term completed (if not currently registered). Opening the envelope to scan the transcript will not render it unofficial for CIHR's purposes.

Note 2: Certified true copies of official transcripts from the institution are accepted. A certified true copy is defined as a copy of the original document (or of the original translated document if official transcript is not in either English or French).

Note 3: Applicants who are or were registered at an institution that does not provide transcripts must submit, in lieu of a transcript, a letter bearing the official institution seal/stamp or a letter signed by the Dean of Graduate Studies confirming the applicant's program of study, the applicant's registration status, the date of initial registration, the degree obtained or sought and the fact that the institution does not provide transcripts.

5. Apply to Priority Announcements / Funding Pools (Optional)

Priority Announcements/Funding Pools on CIHR's core competitions offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas or mandates.

They are listed on the CIHR website together with CIHR's other current funding opportunities. For requirements on individual Priority Announcements/Funding Pools, applicants must verify the "How to Apply" section of each of these on the Funding Opportunities page. This section will indicate if relevance information is required at the application stage.

To apply for funding through a Priority Announcements/Funding Pool, applicants must select the Priority Announcement/Funding Pool title from the list and the Relevant Research Area(s) addressed by the proposal, then press save. If a relevance form is required, a text box should appear.

6. Print/upload signature pages

Follow these 2-steps instructions:

1. Refer to the How to Submit an Application to CIHR's Canada Graduate Research Scholarship - Doctoral (CGRS D) program flowchart.

   Note: Affiliated institutions are considered equivalent to their Canadian institutions for the purpose of this flowchart.

2. Complete the signature page, which is found on ResearchNet under this task.
   • Only supervisor(s) signatures are required. Printed names should always accompany signatures.
   • No institutional signatures are required on the pages at the time of application.
   • Scan and upload the signed signature pages, including the routing slip, as one PDF (unprotected and not exceeding 30 MB), in the Print/Upload Signature Pages task in ResearchNet prior to submitting the application.
   • The Research Office at the institution will electronically approve and forward the application to CIHR (applicable only for applications submitted to an eligible Canadian institution where the Institution Paid has been selected from the drop-down).

7. Preview

Applicants must review all components of the application. If a section is incomplete, the missing information must be provided to successfully submit the application.

The applicant is responsible for ensuring that the information provided is complete and that it conforms to the application requirements. ResearchNet does not validate the content of the uploaded document(s).

Note: Applicants cannot preview their CCV information through ResearchNet. They must verify the information directly on the CCV portal.

8. Consent and Submit

It is highly recommended that applicants submit their application well ahead of the deadline posted on ResearchNet or the institutional internal deadline, whichever comes first.

Applicants must:

• Review the terms listed and respond to the questions regarding consent in order to submit their application.
• Click Submit to send the application.

Submission of an application will serve as a formal attestation that you have provided true, complete, and accurate information in the application and its related documents. A confirmation email of successful submission of an application does not confirm that the applicant applied using the correct method of application and/or the application has been determined to be eligible.

For applicants who have selected their Institution Paid from the drop-down:

If the applicant's institution is part of the eApproval process, their institution's research office may return the application to the applicant with comments or questions. Many institutions have internal deadlines that are well ahead of CIHR's deadline; as such applicants are to confirm the internal deadline with their institution.

If the applicant has successfully submitted their application, they will receive the following confirmation email(s):

• When the Institution Paid receives the application from the applicant, and;
• When the application has been submitted to CIHR by the Institution Paid.

For applicants who have manually entered CIHR as the Institution Paid in the field “Other”:

The applicant will receive one confirmation email once the application has been submitted to CIHR.

Date modified:

2025-07-08